Effective job application methods: 6 tips to make your resume stand out.

Job hunting is always an emotional journey—excitement, anxiety, and sometimes even discouragement when you don't receive a response for a long time. But don't give up! With the right strategy and a little refinement in your application, you can absolutely turn the "job application" process into "finding the right job for yourself."

In this article, I will share the most practical and easy-to-apply tips to help you:

• Make your CV and cover letter stand out from the first glance.

• Understanding the recruiter's mindset will give you a significant advantage over your competitors.

• Maintain motivation and a smart application strategy , even if you haven't received the desired response.

Remember, every job opportunity is a new door – and that door is always open for those who know how to knock at the right time. With perseverance, effort, and the right direction, you can absolutely conquer your dream job.

Important things to know when applying for a job effectively.

Most job applicants fail not because they lack ability, but because they don't know how to present themselves effectively in their resumes. Below are the key points you need to master to increase your chances of being noticed by recruiters:

• Invest time in preparing your job application.
  Don't rush to submit your application just because you want to "get it done quickly." A well-prepared, polished, and strategically planned application always makes a much stronger impression.

• Read the job description carefully.
  Understand the requirements, skills, and experience that the employer is looking for. Only when you truly feel you are a good fit can you write a resume that "hits their needs."

• Provide a thorough and in-depth answer.
  When asked to answer questions in the application form, express your personal thoughts and real-world experiences instead of writing generic answers. This helps the employer see that you are serious and have a clear understanding of the role you are applying for.

• Adjust your CV and LinkedIn profile.
  Each job requires a different approach. Highlight the skills, accomplishments, and experience that are directly relevant to the position you're applying for. A personalized resume always projects a professional and trustworthy image.

Effective job searching isn't about the number of applications you send, but about the quality of each application, which is carefully crafted. When you understand your own value and know how to present it, opportunities will naturally come to you.

Part 1: How to write the best CV and cover letter

Step 1: How to find a job that matches your strengths and skills

To apply for jobs effectively, the first important step is to identify jobs that match your skills and strengths . Knowing your strengths will make it easier to choose the right path and apply for positions with long-term growth opportunities. Here are the steps you should take:

• Take advantage of online job recruitment websites.
  Most businesses nowadays post job openings online. You can find jobs through popular sites like LinkedIn , Indeed , or Monster – platforms that allow you to filter results by industry, skills, or geographic location.

• Smart search using keywords
  Type in keywords related to your desired job , for example, "marketing staff," "general accountant," "human resources specialist," etc., to see available positions. Carefully read the job descriptions and requirements to determine your suitability.

• Access the company's website directly.
  Many companies post job openings directly on their official websites instead of through intermediary platforms. Following these directly allows you to access opportunities earlier and demonstrates a serious interest in the business.

• Check local job listings or job groups.
  Some part-time jobs, internships, or small business opportunities may appear in local newspapers, Facebook groups, or career forums . These are also useful sources of information, especially for those just starting their job search.

When you know exactly what you want and proactively search in the right places, the job application process becomes easier, more focused, and more productive.

Step 2: Thoroughly research the company before applying for a job.

One of the most common mistakes when applying for a job is submitting an application without truly understanding the company . As someone who has recruited thousands of candidates, I can confirm that recruiters always appreciate candidates who understand their company . Here are the steps you should take:

• Find reliable information from multiple sources.
  Before applying, search the company name on Google to see its official website, fan page, LinkedIn profile, and relevant articles in the press. Carefully read the introduction, mission, current projects , and the position being advertised to understand the organization's direction and culture.

• Note down important information.
  Highlight key details such as core values, flagship products, target customers , or latest development strategies . You can incorporate this information into your CV or cover letter to demonstrate genuine interest in the company.

• Learn about the interviewer or hiring manager.
  If their name is mentioned in the job posting, check LinkedIn or other professional social networks to learn more. Perhaps you and they attended the same school, pursued the same field, or share common interests—subtly mention this in your cover letter or interview to create a natural connection.

• Understand the current goals and needs of the business.
  Every company has its own direction. When you understand their short-term and long-term goals , it will be easier to explain how your skills and experience can contribute to that growth .

In other words, thoroughly researching the company is a strategic preparation step that helps you not only write a more compelling resume but also feel confident and proactive when entering the interview.

Step 3: How to write a standout CV that impresses recruiters.

A good CV is not just a place to list information, but a tool to showcase your abilities and personal value . As someone with over 20 years of experience in HR, I've noticed that candidates who know how to write a clear, concise, and focused CV always have an advantage. Below is a guide to help you create a professional and effective resume:

• Present your personal information clearly at the beginning of your CV.
  Please include your full name, phone number, email address, and contact address . Use a professional email address (e.g., nguyenvana@gmail.com ) instead of an unprofessional one.

• Highlight educational qualifications and relevant training courses.
  List the school, major, degree , or professional certification you have obtained. If you have completed any short courses or specialized training relevant to the job you are applying for, include them to increase credibility.

• Describe your specific and successful work experience.
  State the company name, position, and period of employment , along with key responsibilities and notable achievements . Use strong verbs such as "achieved," "built," "developed," and "optimized" to demonstrate competence and tangible results.

• Add important professional and soft skills.
  Include both professional skills (computer skills, foreign languages, specialized skills) and soft skills (communication, teamwork, leadership, time management) . Select skills that are relevant to the position you are applying for, avoiding a broad list.

• Ask a trustworthy person to read and give feedback.
  After completing your CV, ask an experienced person or trusted friend to check for spelling errors, grammar, and logical consistency. A well-prepared, error-free CV will demonstrate your professionalism from the very first round.

Remember, your CV is your first ticket to an interview . Investing time in presenting yourself clearly, concisely, and showcasing your value is key to unlocking better career opportunities.

Step 4: Customize your CV for each job application to increase your chances of getting an interview.

One of the biggest mistakes job applicants make is sending the same CV to every job . In reality, recruiters can easily spot who is truly interested in the position they are hiring for. To impress and pass the initial screening, you need to personalize your CV for each specific job.

• Analyze the job description carefully before editing your CV.
  Carefully read the job description to understand what the employer is looking for—skills, experience, or personal qualities. Then, insert key keywords from the job description into your skills, experience, and accomplishments sections. This will help your CV easily pass automated screening systems (ATS) and "hit the right spot" with the employer.

• Focus on directly relevant skills and experience.
  There's no need to list every job you've ever had. Select the experiences that are most relevant to the position you're applying for, clearly demonstrating your ability to solve the problems they're facing.

• Use strong verbs to express the result.
  Write concisely and clearly, using active verbs such as "design," "implement," "analyze," "innovate," "develop," and "optimize." These words will make your CV more dynamic and professional.

• Demonstrate alignment with company values ​​and culture.
  According to HR expert Charbel Atala , what makes a candidate stand out is not just their abilities, but also their alignment with the company's mission, vision, and values . Research the organization's culture before applying, then subtly demonstrate in your CV how your mindset, passion, and work principles align with theirs .

A meticulously customized CV for each position not only demonstrates your seriousness and professionalism , but also significantly increases your chances of being invited for an interview — because it shows you understand what the company needs, and that you are the person who can meet those needs.

Step 5: Choose a suitable referrer to increase the credibility of your job application.

In the recruitment process, references are a key factor that helps recruiters assess your trustworthiness and true capabilities. Therefore, choosing the right person to be your reference is a crucial step.

• Choose 3 people who have worked directly with you.
  Prioritize former managers, close colleagues, or business partners you've worked with . They are the ones who can provide specific and objective feedback on your abilities, work style, and attitude.

• Please ask for permission before using their information.
  Before adding anyone's name to your reference list, contact them directly and ask for their permission first . This shows respect and helps them prepare if the employer contacts them for verification.

• Please double-check that the contact information is correct.
  Carefully check the full name, phone number, email address, job title, and current workplace of the referrer. Clear and up-to-date information will make it easier for the employer to contact them when needed.

• Choose someone who can speak highly of your abilities and qualities.
  Avoid choosing people who don't truly know you well at work. A sincere, specific, and positive review from someone you've worked with before is far more valuable than a generic compliment .

Referrals not only help verify information but also add credibility and trustworthiness to your job application . Therefore, choose carefully and maintain a good relationship with them—this is an important part of your long-term career strategy.

Step 6: Write an impressive cover letter when requested.

A cover letter is your chance to showcase your personality, motivation, and suitability for the job —something a CV might not fully convey. A well-written, sincere, and focused letter can help you stand out from dozens of other applicants .

• Maintain a confident, positive, and enthusiastic tone.
  Let the recruiter feel that you genuinely want the position . Avoid formulaic writing; instead, express your true feelings: why you love this job and what makes you believe you're a good fit.

• Customize your cover letter for each employer.
  If you know the name of the interviewer or the person in charge of recruitment, send the letter directly to them (for example: Dear Mr. Nguyen Van A, Head of Human Resources ). This shows respect and attention to detail —something recruiters always appreciate.

• Please state your reasons for being interested in the location.
  Provide a brief but clear explanation: what makes this job appealing to you, and how your values ​​or career aspirations align with those of the organization.

• Explain what you can contribute to the company.
  Don't just say you want to learn or try something new — show that you can bring concrete value : skills, experience, or a fresh perspective that can help the business solve problems or grow.

• Explain why you are the best fit.
  Gently compare your strengths to the job requirements. For example: “With 5 years of experience in digital marketing and strong data analytics skills, I believe I can immediately contribute to the company’s growth strategy.”

• Expressing a desire to learn and grow.
  In addition to stating your value, express your desire to learn and collaborate with the company . This makes you appear humble, open-minded, and more likeable.

A well-crafted, emotionally engaging, and well-directed cover letter not only helps you get past the resume screening stage, but it's also the first step towards your dream interview .

Step 7: Update your LinkedIn profile to increase your career opportunities.

LinkedIn isn't a mandatory requirement when applying for jobs, but in the digital age, it's your "professional business card" online . A well-maintained LinkedIn profile can help recruiters understand you better and create opportunities for effective professional networking.

• Ensure the information is accurate and up-to-date.
  Carefully check the job title, location, time period, skills, and job description to ensure they match your current CV. Consistency between your CV and LinkedIn profile makes you appear more professional and trustworthy.

• Share additional content that doesn't fit in your CV.
  LinkedIn allows you to detail projects, volunteer work, or outstanding achievements that a CV might not have enough space to showcase. Take advantage of this space to broaden what demonstrates your skills and personal value.

• Optimize your personal images and headlines.
  Use a clear, professional profile picture and write a title that accurately reflects your role or field, for example: Human Resources Specialist | 10 years of experience in team development & corporate culture .

• Building a high-quality network of connections.
  Connect with colleagues, former bosses, partners, instructors, or people in the same industry . Don't hesitate to send invitations with polite greetings—this is a way to build lasting professional relationships.

• Actively interact and share knowledge.
  Regularly posting, commenting, or sharing useful information related to your industry helps you maintain an online presence and make a good impression on your professional community .

In the age of "virtual networking," LinkedIn is not just a place to find jobs, but a tool for building a long-term personal brand . A well-crafted profile can help you get noticed by recruiters, even before you've sent a CV.

Step 8: Maintain a professional personal image on social media.

In the digital age, employers can find information about you in just minutes . A negative post or inappropriate image on social media can sometimes be enough to cost you an opportunity, even if your profile is impressive. Therefore, building and maintaining a professional online image is essential.

• Check all your social media accounts.
  Review your Facebook, Instagram, TikTok, X (Twitter), and other platforms you used to use. Delete or hide content that is no longer appropriate —such as party photos, posts complaining about your old job, or comments that could be misinterpreted.

• Adjust privacy settings
  If you have personal posts or images, you can switch them to private or restrict viewership . This helps you maintain your personal life while still protecting your professional image.

• Clean up your digital footprint.
  Search your name on Google to see what information is publicly displayed. If you find outdated or inaccurate information, proactively update or remove it if possible.

• Ask others for objective feedback.
  Ask a few trusted friends or colleagues to review your profile and give you feedback. They might notice details you might not—for example, an old post could make a bad impression on a potential employer.

• Build a positive and trustworthy image.
  You can share professional articles, community activities, or positive perspectives on your career . This helps reinforce your image as a mature, professional, and clearly focused individual.

Remember, social media is part of an “extended professional profile.” How you present yourself online can directly influence a recruiter's decision. A clean, positive, and consistent image will always help you score points with them.

Part 2: 7 steps to properly submit a job application online

Step 1: Carefully read the job description to ensure you are a good fit.

Before applying, take the time to thoroughly understand the employer's requirements . Many candidates skip this step and send out applications in bulk, resulting in unsuitable resumes. Carefully reading the job description helps you assess your suitability and tailor your application more accurately .

• Read the description carefully at least twice.
  The first time is to get an overview, the second time is to take detailed notes on the required skills, experience, and educational qualifications . This helps you determine if you meet most of the criteria set by the employer.

• Highlight your skills and qualifications.
  When reading, highlight the skills or experience you possess that match the requirements in the job posting. These are the points that should be emphasized in your CV and cover letter so that the recruiter immediately recognizes your suitability.

• Pay attention to keywords in the job description.
  Employers often use specific keywords to describe the desired skills. For example:

  • "Working independently," "being proactive" ( self-starter )

  • "Creative," " innovative "

  • "Good teamwork" ( team player )

  • "Proficient in Zoom" or " remote work skills"

  Naturally incorporate these keywords into your CV —especially in the skills, experience, or achievements sections—to help your profile pass automated screening systems and impress recruiters.

• Understand business expectations.
  Each job description is a "map" showing who the company needs and what it expects . When you understand this, you not only write a more effective CV but also prepare better for the interview , demonstrating that you are a proactive and clearly-oriented candidate.

Carefully reading the job description is not just a way to check if you're qualified, but also a strategy to make yourself the candidate the employer is looking for .

Step 2: Review the application requirements before submitting your application.

Job recruitment websites are useful tools for finding employment, but the information posted sometimes differs from the original requirements from the company . Without careful checking, you might submit incomplete applications or follow incorrect instructions , leading to unfortunate rejection even with a good application. Therefore, always verify the information before submitting.

• Compare the information on the recruitment page with the company website.
  When you find a suitable job on sites like VietnamWorks, TopCV, LinkedIn, or Indeed , visit the company's official website to review the original job posting. Many companies update their information more frequently or require applicants to submit their resumes via email.

• Follow the employer's instructions precisely.
  Some companies require you to submit your CV and cover letter directly to the hiring manager , instead of through a job portal. Making this mistake can result in your application not being considered.

• Pay attention to any special requirements in the job posting.
  Sometimes employers ask you to provide more specific information , such as:

  • Desired salary or previous income.

  • Projects you have previously worked on.

  • Short questions related to skills or work motivation.

  If omitted, your application may be perceived as unprofessional or not in compliance with procedures.

• Review carefully before submitting the official application.
  Before clicking "Submit," double-check all documents : your CV, cover letter, contact information, and file format. Even a small mistake can cause the recruiter to overlook your application.

In summary, verifying application requirements directly from official sources is a crucial step to avoid unnecessary mistakes. Working carefully and following instructions not only demonstrates professionalism but also increases your chances of getting an interview .

Step 3: Fill in all the information on the job application form completely and accurately.

Many applicants find it annoying when job websites ask them to re-enter information already in their CV , but in reality, this is a crucial step that helps automated recruitment systems (ATS) and employers easily assess your suitability. A well-prepared application demonstrates professionalism, patience, and respect for the process .

• Fill in all the fields in the form.
  Although it may feel repetitive, you should still accurately enter all information about your education, experience, skills, achievements, and contacts . This will help your profile be scanned and categorized more accurately by the system .

• Answer clearly, honestly, and to the point.
  Take the time to carefully read each question and provide specific answers instead of general ones. If there is a section describing responsibilities or achievements, include real-world examples to demonstrate your capabilities.

• Draft the content in a Word file beforehand to check for errors.
  To avoid spelling errors or omissions, you can draft your answers in Word or Google Docs first , then check and edit them before pasting them into the online form . This saves you time and ensures your answers are well-written.

• Do not use the auto-fill function.
  This feature can lead to incorrect or mismatched information , especially on forms with complex structures. Please enter data manually to ensure absolute accuracy.

• Highlight the strengths in the relevant boxes.
  If you want recruiters to notice your outstanding skills, projects, or experience, proactively write them in the corresponding fields , instead of just waiting for them to look at your attached CV.

A complete, accurate, and purposefully presented job application will help you pass the resume screening process more easily and create a professional impression right from the start.

Step 4: Upload your CV and cover letter properly when requested.

Many companies require you to submit a CV (resume) and cover letter even after filling out the online application. This is an opportunity to present your application professionally and consistently , helping recruiters better understand your capabilities.

• Find the “Import” or “Upload” button on the application page.
  When filling out the application form, you will see a section requesting document uploads. Select the correct CV and cover letter files you have prepared , then double-check that the system has successfully uploaded them . Don't skip the review step — many applicants are rejected simply because of corrupted files or incomplete submissions.

• Name your files clearly and easily recognizable.
  To avoid confusion when applying for multiple positions, you should name your files professionally and with a structured format . For example:

  • NguyenVanA_CV_MarketingExecutive.pdf

  • NguyenVanA_CoverLetter_MarketingExecutive.pdf
    This not only makes managing your records easier but also demonstrates care and professionalism.

• Choose the right documents for each task.
  If you have multiple versions of your CV or cover letter, make sure you're uploading the correct version specifically tailored to that position . A small mistake, like sending the wrong company's CV, could cost you an interview opportunity.

• Check the file format before sending.
  Most employers prefer PDF format because it preserves the layout, fonts, and images. Avoid sending Word files, photos, or large documents.

A properly uploaded, professionally named, and neatly presented CV and cover letter will not only help you get through the recruitment process more easily but also create a positive first impression on the recruiter.

Step 5: Carefully review your documents before submitting to avoid any unfortunate errors.

Even a small mistake in your job application can cost you points in the eyes of recruiters . Spelling errors, unclear sentences, or inaccurate information can easily lead them to think you are careless or not serious about the job . Therefore, before clicking "Submit," take a few minutes to review your entire application.

• Read the entire application form again.
  Verify that all personal information, work experience, and skills have been accurately and completely recorded. If any section is unclear or vague, add more specific details to highlight your value.

• Correct spelling, grammar, and formatting errors.
  A small mistake, such as misspelling the company name, applying for the wrong position, or a spelling error in your introduction, can get your application rejected in the first round. Read it carefully at least twice or ask a trusted person to proofread it for you.

• Ensure a consistent and professional tone.
  Check that the wording in your CV and cover letter is consistent. Avoid using overly verbose or unprofessional language.

• Proofreading using support tools.
  If you're writing your resume in English, you can use Grammarly or LanguageTool to check for spelling errors and sentence structure.

A clean, organized, and well-prepared application not only helps you pass the screening process more easily but also demonstrates professionalism and respect for the employer —something every company values.

Step 6: Submit your application correctly to avoid missing out on job opportunities.

Once you've finished preparing your application, the final step— clicking "Submit" —may seem simple, but it's crucial in determining whether your application reaches the employer perfectly . This is because, after submission, most systems don't allow for any edits .

• Final check before sending
  Make sure all personal information, work experience, and attachments (CV, cover letter) are accurate and up-to-date. If necessary, review each item to double-check the content and verify for spelling or formatting errors.

• Find the “Submit” button at the bottom of the application page.
  Typically, you'll see a "Submit" or "Send Application" button at the bottom of the screen. Click on it to send your entire resume and attached documents to the employer. Only send it when you are completely satisfied with the content .

• Cannot be edited after submission.
  After clicking “Submit,” most online application platforms don’t allow you to update your profile or change documents . So, take a few extra minutes to ensure everything is as perfect as possible .

• Keep a copy of the submitted documents.
  Keep copies of your CV, cover letter, and application summary . This will make it easier to track your progress when you're called for an interview and ensure your responses are consistent with what you've submitted.

A simple click can determine your first impression with a recruiter. Make sure you prepare thoroughly, check carefully, and submit your application confidently and professionally —that's a sign of a professional candidate.

Step 7: Send your application directly via email when submitting a personal application to the employer.

Some companies prefer receiving applications directly from candidates via email rather than through recruitment portals. Sending emails correctly will help you make a professional impression right from the start .

• Confirm email address and subject line.
  Please enter the correct email address of the employer or HR department . Write the subject line (email title) in accordance with the instructions in the job posting , for example:

  • “Applicant for IT Position”

  • “Resume and Cover Letter for Gallery Attendant”

  • “In Response to Job Posting”

• Attach your CV and cover letter.
  Double-check that your CV and cover letter files are clearly named and in the correct format . Ensure the files can be uploaded successfully and without errors.

• Write email content that is concise, clear, and professional.
  Briefly state your reasons for applying and highlight the value you bring. For example:

  “I am very interested in applying for the Gallery Attendant position at your museum. As a member of the museum staff, I have spent many hours experiencing exhibitions, so I believe I would be a good fit for this role. Please see my attached CV and cover letter, which outline how I can contribute to the organization.”

• Double-check before sending.
  Please double-check your email for spelling errors or incorrect information . A clean, clear email demonstrates professionalism and attention to detail , creating a positive impression on the recruiter.

Submitting your resume directly via email correctly not only helps you stand out from other candidates , but also increases your chances of being actually considered by recruiters .

Part 3: How to make a great impression when applying for a job in person.

Step 1: Dress professionally when meeting the recruiter.

First impressions are crucial in the job search process, and how you dress largely determines the recruiter's initial impression . Regardless of the position you're applying for, dressing appropriately demonstrates seriousness and professionalism .

• Choose appropriate clothing.
  A neat and presentable outfit will help you feel more confident.

  • Shirts or business blouses

  • Suitable trousers, skirts, or matching office attire.

  • Clean, presentable shoes

  • You can add a blazer or cardigan to enhance the professional look.

• Note regarding retail or restaurant jobs.
  Some jobs require quick on-the-spot interviews , so even if it's just the first step, you should still dress smartly. Professional attire will help recruiters make a good first impression .

• Show seriousness in your dress code.
  Appropriate attire not only helps you make a good impression , but also enhances your confidence and professional demeanor when speaking with recruiters.

A professional outfit is a simple yet effective way to make a good first impression and increase your chances of getting a follow-up interview.

Step 2: Ask to speak to the hiring manager when you apply for the job in person.

When you apply for a job in person, your approach and communication from the very first moment greatly influence the recruiter's impression. A polite, patient, and respectful attitude will help you stand out from other candidates.

• Greet the first staff member you meet.
  Smile and greet the receptionist or store employee in a friendly tone:

  "Hi, I'm here to inquire about a job. Could I speak with the hiring manager for a moment?"

• Be patient and wait.
  If the manager is busy, ask for a more suitable appointment:

  "When would be a good time for me to go back and see the manager?"

• Choose the right time.
  If the store or office is too crowded or busy , don't try to squeeze in. Return at a more convenient time to avoid disrupting staff and customers , while maintaining a professional impression .

• Maintain a polite and friendly attitude.
  A respectful and patient attitude from the very first meeting will help the recruiter see your professionalism and seriousness in your job search.

Approaching a job application in person in the right way helps you make a positive impression, increases your chances of being considered for an interview , and demonstrates that you are a polite and professional candidate.

Step 3: Show interest in the job when meeting with the manager.

When you meet with the hiring manager, quickly and clearly state why you want to work for the company . A professional introduction will help you make a positive impression and stand out from other candidates .

• Introduce yourself briefly and in a friendly manner.
  State the name, relationship, or relevant experience with the company. For example:

  "Hello, I'm Taylor Evans. I'm a regular customer at your store and quite knowledgeable about the products, so I believe I can contribute to your business."

• Expressing interest in the job
  Show that you genuinely want to contribute to the company and inquire about job opportunities:

  "Does the store have any job openings?"

• Inquire about the application process.
  If there are any vacancies, you can ask:

  "Can I fill out the application form now?"
  If the company doesn't use application forms, they may accept CVs directly.

• Maintain a polite and professional attitude.
  Even if there are no vacancies, your friendly, respectful, and professional attitude will still leave a good impression on the hiring manager.

Presenting your reasons for wanting the job concisely, specifically, and enthusiastically increases your chances of being considered and remembered when the company has hiring needs.

Step 4: Bring your CV with you when you meet the hiring manager.

Bringing a printed copy of your CV to an in-person interview or job inquiry is a simple yet professional way to show seriousness and professionalism .

• Bring only 1-2 copies of your CV.
  Avoid bringing too many copies to prevent giving the impression that you 're sending your application everywhere without focusing on one or two people . Just one or two copies are enough to emphasize your particular interest in this position and company .

• Submit your CV to the hiring manager when appropriate.
  Present your CV politely and keep it brief:

  "Here is my CV; I would appreciate it if you could review it at your convenience."
  If they review it immediately, they can answer questions or clarify information on the CV confidently and concisely.

• Maintain a positive attitude if they don't watch it right away.
  Managers may be busy, so don't show impatience or frustration . A smile and a calm demeanor will leave a good impression.

• Demonstrate focus and seriousness.
  Bringing your CV to the in-person interview makes a good impression and shows that you are genuinely interested in the job . It also helps the hiring manager easily understand your information without having to ask too many questions.

A well-prepared, neatly presented CV that highlights relevant skills and abilities will help you make a great first impression on recruiters.

Step 5: Fill out the application form if the company provides one.

If the company provides a paper application or requires online submission , filling it out completely and accurately is an important step to demonstrate your seriousness .

• Fill in all the boxes correctly.
  Provide truthful information about your education, experience, skills, and contacts . Do not leave any sections blank, as this may create a negative impression.

• Check carefully before submitting.
  Whether it's a paper or online application, double-read all of your answers to ensure there are no spelling errors or incorrect information.

• Positive attitude when applying
  If submitting a paper application in person , smile and hand it to the hiring manager in a friendly manner, for example:

  "Thank you for giving me this opportunity!"

• Ensuring professionalism
  A carefully completed and friendly application will help you make a positive impression and increase your chances of being considered .

Filling out the application form correctly not only ensures your application is fully reviewed , but also demonstrates seriousness, confidence, and a professional attitude to the recruiter.

Step 6: Thank the staff before leaving.

At the end of a face-to-face meeting with a company, taking a few seconds to express sincere gratitude will help you leave a positive final impression.

• Say thank you directly and in a friendly manner.
  Please talk to each person you have been in contact with, for example:

  "Thank you for taking the time to talk with me."
  "Thank you for your help during this process."

• Smile when you say thank you.
  A genuine smile conveys sincerity and friendliness , making your thank-you message even more memorable.

• Demonstrate professionalism and courtesy.
  This action doesn't take much time but makes a strong impression , helping the employer remember you as someone who is respectful and courteous .

Ending the meeting with a grateful and positive attitude is a simple yet effective way to make a final positive impression on the recruiter .

Part 4: How to track your job application to increase your chances of getting hired.

Step 1: Monitor the application process for about a week.

After submitting your application, contacting the employer within about 7 days is an effective way to demonstrate your interest and seriousness about the position you're applying for .

• Choose the appropriate contact method.
  You can:

  • Call directly

  • Send a polite email.

  • Send a message via LinkedIn if you've already connected with the recruiter or interviewer.

• The contact information is concise and professional.
  For example:

  "Hello, I submitted my application for the [position name] on [application date]. I would like to ask if my application has been received and what the current recruitment process is?"

• Track application timelines
  Record the application submission date for each job to avoid missing any follow-up steps and to maintain timely contact.

• Demonstrate patience and professionalism.
  When contacting them, maintain a polite tone and respect the recruiter's time . This helps you build rapport and reinforces the image of a serious and proactive candidate .

Properly tracking your resume increases the likelihood that employers will remember you and shows that you are genuinely interested in the job , helping you stand out from other candidates.

Step 2: Maintain a friendly and positive tone when speaking with the recruiter.

When reviewing applications or communicating in person, your communication style directly impacts the impression recruiters have of you . An overly tense, anxious, or demanding attitude can diminish their positive impression, even if you are eager to receive a response.

• Maintain a polite and friendly attitude towards all staff.
  From receptionists to hiring managers, treat everyone with respect and kindness . Every person you meet can influence hiring decisions.

• Ask questions gently and tactfully.
  Instead of asking pressure-inducing questions like:

  "Why haven't I received any contact?"
  "How long does it take for the applications to be reviewed?"
  Use positive, inquisitive questions:
  "Has any decision been made yet?"
  "Could you share a little about the expected recruitment timeline?"

• Control your emotions and tone of voice.
  Even if you're nervous or anxious, maintaining a cheerful, calm, and positive tone of voice will help you make a good impression and create a professional image .

• Accept the answer positively.
  Even if the information received isn't what you expected, respect their response and thank them . This shows you are professional, patient, and cooperative .

Communicating in a friendly, positive, and polite tone helps you maintain a good image in the eyes of recruiters , increasing the chances they will remember you when making hiring decisions.

References

1. https://www.forbes.com/sites/nextavenue/2016/07/28/8-dos-and-donts-when-you-apply-for-a-job-online/#78304d1d1b75
2. https://www.indeed.com/career-advice/finding-a-job/the-complete-guide-to-researching-a-company
3. https://www.youthcentral.vic.gov.au/jobs/resumes-and-cover-letters/how-write-resume
4. https://www.jobjumpstart.gov.au/article/four-steps-tailoring-your-resume
5. https://www.youthcentral.vic.gov.au/jobs/resumes-and-cover-letters/how-write-cover-letter
   
6. https://attheu.utah.edu/facultystaff/top-tips-for-job-searching-during-covid-19/
7. https://www.forbes.com/sites/kaytiezimmerman/2017/06/25/what-millennial-job-seekers-need-to-know-about-their-online-presence/?sh=714822c397f9
8. https://www.glassdoor.com/blog/guide/how-to-read-a-job-description/
9. https://www.forbes.com/sites/nextavenue/2016/07/28/8-dos-and-donts-when-you-apply-for-a-job-online/#f1140a71b753
10. https://www.indeed.com/career-advice/resumes-cover-letters/uploading-resume
    
11. https://studentaffairs.psu.edu/career/resources/interviewing/dress
12. https://careertrend.com/what-to-say-when-you-walk-in-to-apply-for-a-job-13657120.html
13. https://www.forbes.com/sites/ashleystahl/2017/07/13/should-you-apply-for-jobs-online-or-in-person-an-analysis/#c88a9587e293
    
14. https://www.indeed.com/career-advice/finding-a-job/follow-up-on-job-application
15. https://attheu.utah.edu/facultystaff/top-tips-for-job-searching-during-covid-19/
16. https://www.cnbc.com/2020/04/07/how-to-get-a-company-to-hire-you-during-the-coronavirus-outbreak.html
17. https://www.rutgers.edu/news/four-tips-interviewing-landing-new-job-during-covid-19

Translated by: Rowan Hudson Le .