How to professionally and effectively withdraw a submitted resignation letter.

Have you ever impulsively submitted your resignation, only to later realize it was too hasty? Do you wish to withdraw it to continue working at your current job? This isn't uncommon in the workplace. However, withdrawing a resignation requires tact, adherence to proper procedures, and a professional approach.

In this article, I – with years of experience in recruitment and human resource management – ​​will share with you how to effectively withdraw a submitted resignation letter , increasing your chances of acceptance and maintaining a positive image in the eyes of your boss and the company.

Part 1: Sample Professional Letter to Withdraw a Resignation

Step 1: How to properly write a resignation letter that is likely to be accepted.

When you want to withdraw your resignation letter, drafting a new one is just as important as submitting it initially. A well-written, standardized letter demonstrates professionalism and increases your chances of acceptance. Here are some points to keep in mind:

• Application format : Presented in the style of a business letter, simple and clear.

• Font style : Use an easy-to-read, common font such as Times New Roman, size 12.

• Recipient : Send to the same person who previously received the resignation letter, usually your direct manager or the HR department.

• Paragraph formatting : Use block style – meaning no indentation, and leave a blank line between paragraphs.

• Attitude expressed : Concise, sincere, and respectful. Emphasize the desire to continue working with and contributing to the company.

A well-written resignation letter not only demonstrates your seriousness but also creates a positive impression, showing that you are someone who recognizes mistakes and wants to correct them professionally.

Step 2: How to write the opening paragraph in a resignation letter

When beginning your resignation letter, get straight to the point to demonstrate clarity and professionalism. Immediately state that you wish to withdraw your previously submitted resignation letter , and clearly indicate the date of the original letter to avoid confusion.

Some points to note:

• State your wishes directly : Confirm that you want to continue working for the company.

• Referring to changed circumstances : In short, the situation is different than it used to be.

• Clearly state the date you previously submitted your resignation letter : This is an important detail for verification purposes.

Example of an opening sentence:
"I am writing this letter to withdraw my resignation letter submitted on May 22, 2017, because my circumstances have changed and I wish to continue working and being with the company."

Step 3: How to write an explanation in a resignation letter

In the second paragraph of your letter, you need to explain why you changed your mind , but write tactfully, positively, and concisely. Avoid mentioning sensitive details such as accepting a job offer elsewhere but failing to secure it.

Key points to note:

• Emphasize suitability : State that your current job is a good fit for you and provides significant value.

• Highlight opportunities for growth : Briefly state that the company has helped you learn and develop your skills, and that you hope to continue contributing.

• In case of a new offer from your boss/company : If you receive a raise, promotion, or additional responsibilities, you can mention it and confirm your acceptance of the offer.

• In short, be positive : Don't give lengthy explanations; you can discuss the details further in person.

Example of how to write it:
"My current job has given me many opportunities to learn and develop my skills. I believe I can continue to contribute and bring value to the company in the future."

Or (if a new agreement is reached):
"I would also like to confirm my acceptance of the salary increase and new responsibilities offered by the company, and I look forward to continuing this long-term partnership."

Step 4: How to write the concluding paragraph in a resignation letter

The final section is where you need to leave a good impression, expressing both gratitude and reaffirming your desire for a long-term commitment . This is also a way to build rapport and strengthen your superiors' trust in you.

Some notes:

• Write positively about the company : Affirm that you value the work environment and what you have learned.

• Expressing gratitude : Thank your boss and the company for listening and providing support.

• Apologies for any inconvenience : A sincere apology demonstrates professionalism.

• Formal closing : Use a phrase such as "Sincerely," then sign and write your full name.

Example of a concluding paragraph:
“I look forward to continuing to work and contribute at [Company Name]. I sincerely apologize for any inconvenience caused and express my deepest gratitude to the management for their consideration and understanding. Sincerely,”

(Sign and write your full name below)

Step 5: When should you submit your resignation letter?

The timing of your application is crucial, as the longer you delay, the lower your chances of acceptance. Ideally, you should:

• Resubmit your resignation as soon as possible : Ideally, within 1–2 days of submitting your resignation letter.

• Keep a copy : Print or save a digital copy for later reference if needed.

• Send it to the right person : Usually your direct manager or HR department – ​​the person who received your resignation letter earlier.

• In-person communication : After submitting your application, you should schedule a meeting to provide further explanation, demonstrating professionalism and sincerity.

Key principle: The faster, clearer, and more cooperative you are, the higher your chances of being retained.

Part 2: Secrets to convincing your boss to let you stay.

Step 1: How to schedule a meeting with your boss to withdraw your resignation letter

Submitting your resignation is just one step; more importantly, communicating directly with your boss demonstrates sincerity and professionalism. You should proceed as follows:

• Schedule a meeting as soon as possible : Immediately after submitting your withdrawal request, proactively request a meeting with your boss.

• Choose the appropriate approach :

  • If the work environment is comfortable, I'd like to visit in person and have a quick discussion.

  • If the company is formal: schedule an appointment via secretary or email, stating that this is an important matter requiring urgent discussion.

• Bring a copy of your previous resignation letter : In case your boss doesn't remember or can't find it, you'll have a document to refer to immediately.

• Maintain a receptive and respectful attitude : This is when you demonstrate your determination and seriousness in wanting a long-term commitment.

The principle is: Only direct conversation can truly resolve the issue ; the written letter is merely a supporting measure.

Step 2: How to begin a face-to-face conversation with your boss about withdrawing your resignation letter.

Meeting with your boss will undoubtedly make you nervous, but don't worry – the most important thing is to state your expectations directly , honestly, and concisely. You don't need to beat around the bush or over-explain at the beginning of the conversation.

Here are some suggestions for starting a conversation:

• Get straight to the point : “Sir/Madam, I sincerely wish to continue working and would like to withdraw my previously submitted resignation letter.”

• Maintain a sincere attitude : Speak in a calm tone, clearly showing that you want to commit to the company.

• No need for lengthy explanations : The detailed reasons can be shared later; the most important thing is to show your boss your determination to stay.

Principle: Concise – Clear – Sincere .

Step 3: How to apologize when withdrawing your resignation letter

Your change of mind may have disrupted the company's staffing plans. Therefore, in your face-to-face conversation with your boss, don't forget to offer a sincere apology to show respect and professionalism.

Some things to keep in mind when apologizing:

• Acknowledging the inconvenience : The company may have already posted a job opening or arranged a replacement.

• A brief, clear apology : No lengthy explanations are needed; simply show that you understand the situation and are grateful to have been heard.

• Combined with a desire to stay : After the apology, reaffirming the willingness to remain.

Examples of ways to say it:

• "I understand that changing my mind may cause inconvenience to the company, and I sincerely apologize. However, I am very much looking forward to continuing to work and contribute here."

• "I apologize for any inconvenience caused, but I truly hope to continue working with your company."

Step 4: How to explain your reason for leaving when discussing it with your boss.

When you withdraw your resignation, your boss will certainly want to know why you decided to leave in the first place . This is where you need to answer tactfully: be honest yet professional to avoid losing their goodwill.

Some practical experiences:

• Start with the easiest-to-fix reasons.

  • For example, you might want to learn more, advance your career, or take on new challenges.

  • These are things the company could definitely consider doing to help retain you.

• Frank but tactful

  • If the difficulties stem from relationships with colleagues/managers, present them in a gentle manner.

  • For example, you could say: "Ms. A and I have different work and communication styles, which sometimes makes things difficult for me at work."

  • Avoid harsh statements like: "I can't stand this boss/colleague."

• Maintain a receptive attitude.

  • This shows that you are stating the reasons for working together to find a solution, not complaining.

  • Emphasize that you hope to commit long-term if the issue improves.

Know when to stop – say just enough, avoid getting bogged down in negative details. The important thing is to show your boss that you are serious and want to stay for the company.

Step 5: Things to avoid when explaining why you are withdrawing your resignation.

Not every reason is appropriate to share with your boss. There are things you should keep to yourself to avoid damaging their goodwill or making them think you're only coming back because you "have no other options."

Some important principles:

• Don't reveal your failure at the new job.

  • If you quit your job because you received an offer elsewhere but that opportunity didn't work out, you absolutely shouldn't tell anyone.

  • This might lead your boss to think you don't really want to stay, but are just "forced to stay."

• Answer tactfully if asked.

  • If your boss asks, "Are you considering any other job offers?", you could reply, "I don't have any other offers at the moment, and I feel that my company is still the best fit for me."

  • This is both true (since the invitation fell through) and shows that you proactively chose to stay.

• Focus only on the positive aspects.

  • Talk about why you want to stay with the company (career development opportunities, a suitable environment, long-term career prospects).

  • Avoid mentioning things beyond your control or details that could be considered "personal failures."

The golden rule: Say what benefits your professional image, and refrain from saying what might harm it.

Step 6: Explain why you want to stay with the company.

This is a crucial part of convincing your boss that your decision to withdraw your resignation wasn't impulsive, but the result of careful consideration. You need to highlight the positives and demonstrate that the company remains the best option.

Here are some suggestions for the presentation:

• Talk about the strengths of your job.

  • Emphasize that you enjoy your current job, that the work environment is a good fit, and that there are many opportunities for growth.

  • For example: "This job gives me many opportunities to learn and hone my skills, and I feel I'm a good fit for long-term commitment."

• Acknowledge your feelings, but do it tactfully.

  • If your resignation stemmed from anger, acknowledge it gently.

  • For example: “When writing the application, I was a bit hasty. After calmly thinking it over, I realized the problem could be solved and the company is still the best place for me to develop.”

• Show commitment

  • Affirming a desire to contribute and commit.

  • For example: "I believe I can bring even more value to the company in the future and I look forward to continuing my work with you."

The key: Focus on fit, opportunities for growth, and long-term commitment.

Step 7: How to demonstrate commitment when withdrawing your resignation.

To convince your boss, you need to not only say you want to stay, but also prove that you deserve to be kept . This is where you emphasize your dedication and the benefits the company will gain from having you on the team.

Some ways to present it:

• Emphasize commitment and responsibility.

  • Show your boss that you understand the job, processes, and company culture, and that you can continue to contribute immediately.

  • For example: "I always put my best effort into my work and I truly hope to continue working with the company."

• Mention the benefits for the business.

  • Suggest that retaining you will save time, money, and effort compared to hiring and retraining new employees.

  • For example: “I understand that training a new employee will take time and resources. I believe that my current experience will help the company maintain efficiency during this period.”

• Demonstrate a willingness to contribute further.

  • This shows you are willing to take on more responsibility if needed.

  • For example: "I am willing to take on additional responsibilities to support the company during this transition period."

The key: It's not just about asking to stay, but showing that the company needs you to stay.

Part 3: Smart ways to behave when you're retained by the company.

Step 1: What to do after withdrawing your resignation letter

Even if you've spoken with your boss, the company may not make a decision immediately. While waiting for a response, you need to demonstrate your worth through concrete actions.

Some things that should be done:

• Maintain peak performance

  • Arrive at work on time or earlier than usual.

  • Complete the work on time and ahead of schedule.

  • Maintain a positive and proactive attitude in all tasks.

• Increase the spirit of support.

  • Be ready to help colleagues when they need it.

  • Volunteer to take on extra work if possible.

• Maintain a professional image.

  • Always behave politely, cooperatively, and with a willingness to learn.

  • Avoid complaining and don't add extra pressure on your boss or colleagues.

The key message: Don't just say you want to commit – prove it through your actions.

Step 2: How to react when your resignation request is accepted.

If you're fortunate enough to be offered a stay, this is the time to show your gratitude and long-term commitment . At the same time, view this as a second chance to rebuild your image.

Some things that should be done right away:

• Expressing gratitude

  • Send your thanks directly to your boss and those who have supported you.

  • For example: "I am truly grateful that the company has given me the opportunity to continue working and contributing."

• Maintain a positive work attitude.

  • Work diligently to prove your boss's decision is correct.

  • Always be more proactive, professional, and reliable than before.

• Mending the relationship

  • If your previous reason for leaving your job involved colleagues or managers, be sincere in your cooperation and look for ways to improve communication and collaboration.

  • Show that you want to build a positive environment and not hold onto old conflicts.

Message: Being able to stay is an opportunity; turn it into a new beginning to advance and affirm your self-worth.

Step 3: How to behave with colleagues when withdrawing your resignation letter.

When news spreads that you've changed your mind after quitting your job, colleagues might gossip. This is a sensitive situation, but you can absolutely handle it tactfully to maintain a good image.

Some principles of conduct:

• Don't participate in idle chatter.

  • Avoid lengthy explanations or arguments when listening to others discuss something.

  • Don't let emotions get the better of you; stay calm and professional.

• A vague but positive answer.

  • If someone asks, you can briefly say: "I've reconsidered and want to continue working with the company."

  • No need to share details or personal reasons.

• Maintain a cheerful and optimistic attitude.

  • Let your colleagues see that you remain focused on your work and maintain a positive attitude.

  • Once they realize you don't care, the gossip will soon die down.

The key: Don't over-explain; let your actions and professional attitude speak for themselves.

Step 4: How to act if the company does not accept your resignation letter.

Your boss won't always agree to keep you on. The company might have already filled the position or there might be no suitable vacancies. In this case, you need to handle the situation tactfully to leave with dignity.

Some important principles:

• Accept the decision calmly.

  • Understand that your boss is not obligated to keep you on.

  • Don't take it personally or feel rejected; view it as an experience.

• Don't speak ill of the company or your boss.

  • Despite disappointment, absolutely no complaining or criticism.

  • Always speak positively about the company and your colleagues.

• Show appreciation

  • Thank you for the opportunities and experiences we've had.

  • For example: "I am very grateful to the company for providing me with the opportunity to learn and grow over the past period."

• Depart peacefully.

  • Complete the remaining assigned tasks.

  • Maintain good relationships, because you never know where you might run into your colleagues or boss in the future.

Message: If you can't stay, leave respectfully and professionally. Your reputation and image are more important than a job.

Step 5: Start looking for a new job if the company doesn't offer you a position.

If you cannot withdraw your resignation, you need to proactively find your next steps as soon as possible, especially if your financial situation is quite strained.

Here are some practical steps:

• Start your job search now.

  • Update your CV, highlighting your outstanding skills and achievements.

  • Prepare your online profile (LinkedIn, VietnamWorks, TopCV, etc.) in advance so that recruiters can easily access it.

• Utilize all available resources.

  • Contact friends, former colleagues, and people in the industry to ask for referrals to opportunities.

  • Register at reputable job placement centers or recruitment websites.

• Please allow me to use my current company as a reference.

  • If you need your boss or HR department to verify your experience, politely ask for permission before leaving.

  • This helps you maintain a professional image and increase credibility with new employers.

Key lesson: No matter the circumstances of your departure, always maintain good connections. Your old job can be a springboard for a new one.

References

1. https://www.thehrdigest.com/how-to-retract-a-resignation/
2. http://www.careerfaqs.com.au/careers/resignation-tips-and-templates/oops-i-dont-really-want-to-resign
3. https://www.thehrdigest.com/how-to-retract-a-resignation/

Translated by: Rene Lee Nguyen .